Board governance software is designed to aid the board and its administrative staff manage tasks such as organising meetings, preparing agendas and board packs, taking minutes of meetings and distributing tasks following the meeting. The best board software solutions offer a full suite of features that help streamline the entire process from start to finish and also allow for better communication and collaboration between the administration team and directors members.
The primary benefit of software for managing boards is the fact that it offers a safer alternative to email. The most secure systems provide encryption and clear articulation of communications between your group as well as any third parties, thus reducing the risk of phishing attacks, hacking, or missed communications.
A board portal also allows you to create and save board books, removing the need for costly printing distribution, storage and costs. The platform is also the ability to access to all documents, meetings and actions items. The software assists directors and administrators keep track of their progress as well as work on projects that require their attention.
Lastly, certain platforms like Cat Herder allow the creation of proposals which can be considered difference between objective and subjective data by the board between meetings. This can increase transparency and accountability. It can also assist when members are required to abstain from voting due to a conflict of interests. All of these capabilities are crucial when selecting the best governance software for your organisation.