Virtual Board Meetings enable boards to conduct important business even in times of uncertainty. They are not without problems, but having a proper conduct during calls will speed up the process.
Providing pre-meeting materials and a well-planned agenda beforehand lets participants review the material and formulate their questions or comments prior to the meeting, helping to ensure that all relevant topics are covered within time limit. By implementing collaborative tools like virtual whiteboards or document sharing, remote attendees can be more active during the meeting.
You can also motivate remote attendees to join in by encouraging participants to use the «raise your hand» feature, or send a message via the chat. This will stop people from waiting until after the meeting to express their opinions that could lead to confusion and lower the effectiveness of the entire meeting.
You can ensure a seamless experience for everyone by making sure that the virtual meeting platform is compatible on the devices of your board members. This can reduce the risk of technical issues, like video or sound clipping, and ensure that the conversation stays focused on the agenda at hand. By restricting screen sharing to the most necessary items, you’ll reduce distractions and participants will be able to focus on the discussion. These suggestions will allow you conduct virtual board meetings that have strong cooperation and governance, regardless of the challenges that may arise.