Board meetings are important because the decisions taken by your board, which typically require the majority or even unanimity agreement and can have a major impact on the business. You will have to face lots of constraints, however they’re not as hard as you may think.
In general the event of a successful board meeting, it requires a lot of work and planning prior to the meeting. If your board members don’t feel prepared, they might struggle to conduct meaningful discussions at the meetings. This could result in your decision-making process being slowed down or even derailled. To avoid this, it’s crucial to send out your board packs just a few days prior to the date of the meeting.
Your board chair should go over the ground rules at beginning of the meeting with attendees (e.g. how long a discussion can last or how to take an informed decision). This will help everyone learn the rules, and create an environment that is friendly.
The next portion of the meeting typically includes reports being presented. These can include progress reports, financial statements, or any other relevant information. The chair of the board should invite each member to be present, ensuring that a quorum is in place.
During this phase the board can examine and discuss the minutes of the previous meeting. Once these are ready, they can be approved by the entire board. Afterward, any announcements or updates that are relevant for the meeting at hand are shared. The chairman can call the meeting or adjourn it.