Your data room is a distinctive due diligence tool that offers structure, organization and ease of use https://www.yourdataroom.org/data-room-for-ipos for a complex and lengthy process. During M&As, tenders and capital raisings as well in other corporate events, a large number of documents need to be reviewed in order to make a decision. Combing through all of the information can be time-consuming and is prone to errors.
There are numerous options that can help make the review process more efficient. One of them is a powerful Q&A tool that allows you to add comments as well as questions and answers to all documents within the data room in real-time. Another is a variety of security options such as fence view, screen-locking and encryption. These will help to prevent unauthorized access and reduce the risk of cyberattacks, or breaches that could occur once sensitive files leave your company firewall.
Another feature that is essential is the specific permission settings, which can be applied based on role, folder and document level. For instance, you might be able to restrict the viewing or downloading of spreadsheets to specific users and provide the option for viewers to make notes of their own.
If you need more advanced features, look for a vendor that provides customized security controls. iDeals for instance, allows users to add a custom watermark to documents and configure multiple permissions, including ‘view-only’ modes, fence views, screen-blocking, remote wipe, in addition to up to eight levels document access control. It also comes with built-in redaction and works with a variety of languages.