Many board members will favor the use of a board portal software, especially those in leadership positions like the chairperson, secretary or assistant to the chairman. They could be the ones who advocate for the solution after being impressed by a trusted colleague, or after hearing about the benefits from an expert in the field or a peer. It is essential that everyone involved in the implementation of the portal is aware of its capabilities and prices before the board approves the software.
The most effective board portal software allows you to collaborate on documents in real time, from any device or platform. This means that there is no need for physical meetings as well as re-preparation materials. It can be used to save all documents for boards in a secure database. It will also provide prompt and solid assistance for all tasks.
Most portals offer a tool for scheduling board meetings which automatically syncs with calendars of all members. Modern portals also facilitate working between meetings by making action items and deadlines easily spotted. Portals have eSignature and Approval features, which allow directors to sign off on official documents anywhere.
It’s important that every board explores the options available before selecting the tools that best meet their requirements. Calling the support number of the vendor and asking about their various features is a good way to get started. It is also crucial to inquire about the capacity of their backup and data storage facilities, especially since board members are usually handling sensitive data.